Block payment

The possibility to block payment allows you to exclude 

• a specific supplier invoice
• or all invoices from a specific supplier

 from being included in a payment file or an online payment that is being made to the bank. 

This can be useful, for example, if you pay the invoice in another way, such as direct debit (autogiro), or for any other reason do not want the invoice to be included in the payment file by mistake.

Option 1:  Exclude a specific invoice from being sent to the bank

In the supplier invoice header, check the box Block Payment, see below.
The default setting is that invoices can be paid via payment file or online payment.
 

The invoice will now automatically be excluded from any payment file you try to include it in.

 

Option 2:  Exclude all invoices from a specific supplier from being sent to the bank 

If the box Block payment appears on the invoice header as already ticked, this means that you have chosen the block payment option on that supplier in the supplier registry.
This means that all invoices from that supplier will be excluded by default.

Go to Registry - Suppliers, select a supplier and you will find the tick box under Additional Information.



You have the option to allow any invoice from this supplier to be included in a file by simply “un-ticking” the box in the invoice and resaving or updating the invoice.

Note: If you check the box on the supplier, invoices that have already been created will not be updated.

List overview

Invoices that have been blocked for payment are shown with an "X" on the far right in the supplier invoice list, making it easy to see which invoices should not, and will not, be included in a payment file or an online payment.

Payment of invoices that have been blocked for payment

In the case of direct debit (Autogiro), the invoices that have been blocked for payment will automatically be matched and reconciled against the bank account statement if you have activated the functionality for auto-matching and auto-payment.

Otherwise, these invoices can also be paid manually and the payment journal matched to the account statement afterwards to create the audit trail.