Set up your accounting for payroll

Content:

Default accounts for Payroll

Predefined journal type for payroll

Cost Centres and Projects

The Payroll Journal

Your payment method


Payroll Journals are created automatically via the API and land in your Briox account as drafts.

If you use the Briox standard chart of account you do not need to do anything to set up your accounting for payroll but you may want to check the following:

Default accounts for Payroll

Our standard COA has been updated with more payroll accounts and we have created a set of predefined default accounts to manage payroll with. 
If you wish to use different accounts, simply create and/or select other ones from under Registry - Chart of Accounts - Default Accounts.

Predefined journal type for payroll

A predefined journal type for payroll has been created so that your payroll journals are automatically created using this payroll type.

Cost Centres and Projects

The payroll journals have support for both Cost Centres and Projects. Note that these need to be manually input when you work with payroll.

The Payroll Journal

Payroll Journals are created automatically via the API. When you have run payroll you can go to the Payroll Journal menu under Payroll and import the payroll journal.

Choose the month, the journal series, and the date the journal is to have and click on Import Journal.

You will be presented with the new journal and have the chance to edit it if necessary before saving it as a draft or posting it directly.

Note! Both drafts and journals can be reconciled with the payroll payment under banking.

All the balance sheet accounts are summed to one row per account while the P&L accounts are detailed incase you need to enter cost centres per employee for example.

Note! The Payroll Journals view under Payroll is the same view as the Accounting - Journals view. This means that you can also import and work with your payroll journals under Accounting if you wish.

Your payment method

To be able to pay your employees, make sure you have set up a payment method in Briox.

If your payment method is online, make sure your webb service channel includes payroll payments (file type SALA).
Note: All existing Briox WS channels include payroll payments except the NORDEA webb service channel. Please contact you bank to add payroll payments to your agreement.