The payroll payments list

Content

General

The various payment files

Send the file to the bank

Make a manual payment outside of Briox

File Status

Change the payment date

Row Icons

• Payment status feedback 

• Hide the payment files from the list

• Revert payment files

• Change the payment date 

Tracking

Mass Management

Activity Log

Language support

Payment failure notification

-------------------------

General

In the left hand menu under Payroll - Payroll Payments you find the payment files created by the payroll software. The file is sent to Briox via the API.

The various payment files

When you send a salary for payment in Palkkaus.fi, see below, payment files will automatically be generated in Briox as follows:

• The payroll payment file is generated within a maximum of 5 minutes as we fetch payments from Palkkaus.fi every 5 minutes.
  
  
• The tax payment file to be paid to Vero, is automatically generated after the end of the period, usually day 6  of the next month, and contains all tax to be paid.
  
• A notification informs you when a payment file has been generated and is available in the list.
  
  
• Unemployment and pension payments are purely informative items calculated for expense forecasting. These payments will not be generated as they will be invoiced directly to the company according to the normal invoicing process.

From this list you can do the following:

Send the file to the bank

Send the file to the bank using any payment method you have set up in Briox, Online, File or Payment list.

• If your payment method is online, make sure your webb service channel includes payroll payments (file type SALA).
  
  
• All existing Briox WS channels include payroll payments except the NORDEA webb service channel. Please contact you bank to add payroll payments to your agreement.
  
  
• If several payroll payments of the same type (hourly wages and monthly wages for example) and with the same payment date, are sent to Briox within the same 5 minut window, they are merged together as a single file for you to send to the bank.  
  
  
• When the payment is successfully sent to the bank and gets status payment in process,  Briox will inform Palkkaus.fi of the payment, and Palkkaus.fi will automatically send the information about the payroll payment to the Incomes Register within the required deadline of 5 days. 
  
  
• If a declaration to the income registry needs to be stopped for any reason, please contact Palkkaus.fi
  
  
• When the payment method is file, Briox cannot check if the payment is successful immediately and simply informs Palkkaus.fi about the payment when the payment file is created.
  
  
• Please make sure to send the payroll files in good time. Files of type SALA need to be sent to the bank latest the day before payday before 15:00, so that the banks can guaranty that the employees' salaries are on their account the next morning.
  To be sure, please check how the various banks manage these files, as this can differ.
  See for example:
  
  • Danske Bank: Bank rules for payments
  • Nordea: Deadlines for files sent to file transfer  
    
    
• When the payroll payment (generated by a file of type SALA) appears in the account statement, the payment appears as a lumpsum and is anonymous and no employee or salary details appear.

Make a manual payment outside of Briox

If you wish to make a manual payment outside of Briox. You need to use the payment method Payment list( PDF) so you can print a list of the payments that need to be made.
Printing the payment list will also signal to Palkkaus that the salaries need to be reported to the income registry.
If the payment method is not available you can create one under: Settings - Accounting -  Banking & Payments.

File Status

See the status of the file: New or Payment in Process or Paid.

• • The status of the file is updated automatically from New to Payment in Process no matter how the file is sent: file or online.
    
    
  • The status Paid is set manually, as a suggestion you can set the file to Paid when you have reconciled the payroll payment in banking or, if you are using online payment only, when the feedback from the bank tells you the payment has been successfully carried out.
    See below: Status Icons for payment status feedback.
    
    

You can filter the payments by status

Change the payment date

When the file is sent to the bank the payment date needs to be before the bank cut off day for paying salaries.  Briox validates that the payment date is in the future and a warning appears on the row if the payment date is passed. See below.

Row Icons

Payment status feedback

The first row Icon in the list, with the help of tooltips, informs you:

• if there is a problem with the payment date.
• or if there has been a problem with the payment at the bank.
• If your payment method is online, you will receive the feedback straight away!
• You can also choose to receive a notification if the payment has failed at the bank.

Warning icon for passed payment date

Status icons for payment status feedback: 

Other row icons allow you to:

Archive a payment 

Click on the bin Icon to Archive payments and hide them from the list. Only payments with status New or Cancelled can be archived.

Use check the box, Show archived payments to see the archived payment in the list. Note: files cannot be completely removed.

Revert payment files

Revert the payment so that the file can be sent to the bank again if necessary: 

Change the payment date 

Change the payment so that so that the file can be sent to the bank again if necessary: 

Tracking

Link a payroll payment file to the journal created from the payroll payment.



Click on the tracking icon to open up a modal. Select journal type and enter the journal id to create a link to the journal created from the bank payment. This way you can track the payroll payment file back to the account statement. See below



If you want to remove a link to a payment, you do it from the tracking in the journal. Click on the tracking icon to open the modal, then click on the bin by the payment. See below.

Mass Management 

In the action bar at the bottom of the screen, the More button offers you the possibility to mass manage the payments in the list according to what their payment statuses allow. 

Activity Log 

The following activities are logged under Bank payments in the Activity Log: 

- Create file

- Send online

- Revert payment

- Change payment date 

Language support

The name of the file can appear in the list in Finnish, Swedish or English depending what language the users have.

Payment failure notification 

If the payment is sent online and has filed for some reason, you (the sender) can choose to immediately receive a notification.