General

The possibility to clone accounts when creating new accounts for your customers in your Client Manager offers the possibility to copy a complete standard setup. Agencies can configure their standard setup once in their Template accounts and re-use it across all new clients.

When copying from an existing client the setup is more limited.

Workflow

When creating a new client account,  you will be offered the possibility of using another account as a template.

To do this, select the radio button Set up company from template. See below.

In the drop down menus that appear, select the following:

• Which one of your accounts to use as a template: Your template accounts will be displayed first in the list, followed bu all your client accounts.
• Which Financial Year is to be used as a template
• Enter the start and end date of your financial year 

Remember to Save.

A new account is created with a new financial year with the start and end dates you provided, and the following is copied from the source account, both template and active client:  

From under Registry - Chart of Accounts:

• The chart of accounts (all accounts and their settings including “block from manual coding”
• Account classes (structure and groupings)     
• Default accounts

From Under Settings - Accounting 

• Banking & Payments : Payment methods  — but not IBANs or bank-specific data
• Journal templates — including banking settings and trigger accounts   
• Journal types — banking flag, manual coding, accruals, default series                                                                                                           

From Under Settings - Invoicing

• Printout Templates
• Payment Terms
• Terms of Delivery    

From the income tax returns: 

• The account / tax code mapping
   

The following data is copied from the template account only: 

Automation settings

• Supplier invoice and banking automation
  • Auto-save
  • Auto-post
  • Tolerances thresholds
  • Matching rules are now copied together with journal templates
• Allow payment before posting

Any settings not defined in the template will use system defaults.
 

Roles & Admin section

• Template accounts now include an admin section for managing roles
• Custom role templates are copied to new accounts

Company settings: Feature activation settings

• Accruals
• Tax border
• Project follow-up
• OSS VAT
• Contract invoicing
• Interest invoicing Transaction information
• Extra date field

Other Settings

• App category setup

Assets, folders & reports

• Asset templates
• Archive Folder structures 
• Report generator templates
• Income tax return Tax
• VAT online reporting enabled
• VAT report save to archive

Registries

• Customer registry
• Supplier registry 
• Item registry
• Currency settings
   

Note: 

• The interpretations robots can be copied form account to account from the client overview
• Any settings not defined in the template will use system defaults.
   

Tip: You can delete any irrelevant information from your new account.