When you receive what you have ordered from your supplier you can update your stock and create a supplier invoice at the same time as you mark your order as delivered.
To be able to update stock on an item, the item must be marked as a Stock Item in the item registry. When PO's are delivered and stock is updated, the number of items in stock will increase. If you choose to simply create a supplier invoice without updating stock, a supplier invoice will be created but your stock will remain unchanged.
Go to Purchase Order and open the PO that has been delivered.
In the Qty Delivered column of the PO enter the quantity that has been delivered. This may be the full order or only part of the ordered quantity.
In the action bar that appears at the bottom of your screen click on Mark as Delivered. See below.
In addition to marking your order as delivered, a window appears offering you the possibility to:
- Create a supplier invoice from your PO.
- Update the number of items in stock by the quantity delivered.
Tick the box for the action you want to carry out and click on Process.
Depending on what you have chosen, the PO is marked as Delivered (green in the PO list), and the quantity in stock is updated on the Item in the registry. See below.
If you choose to create a Supplier invoice from your PO, then the status will be marked as blue in the list.
A negative purchase order, with a negative quantity of items, will decrease the amount of items in stock but cannot be turned into a supplier invoice.