If your customer pays you directly, by cash or credit / debit card, you can now print out a cash invoice instead of a regular invoice (which is normally used when a customer pays in arrears).
The invoice is not posted up as a claim, and instead goes directly into the cash or checking account through a single journal.
If the customer's name and address is registered on the cash invoice, then you can use this instead of a certified cash register.
- First, register a customer in the customer registry, tentatively named ‘Cash Customer’.
- You then need to turn on the functionality for Cash invoicing. Go to Settings - Purchase Order/Sales Order/Invoicing - Invoice Input view.
Under the Cash Invoice Section:
- Choose the radio button On for Cash.
- Tick / Fill-in the various boxes to choose the settings for your Cash Invoice.
- Finally, register your Cash Customer. When you create a cash invoice, this customer will then be preselected. You can then edit the customer details in the invoice view.
- Remember to Save.
- You must specify the predefined journal type for cash invoices under Settings - Accounting - Journal Types - Predefined Journal Types. You must also fill in account numbers for the default accounts for Cash and Card payments under Registry - Chart of Accounts - Default Accounts. Here you enter cash- and checking account. Remember to Save in each view.
- To create a cash invoice, go to Invoicing - Customer Invoices - Create Cash Invoice. Your Cash Customer will appear as preselected in the invoice header. In the Invoice Text & Addresses section, you can register the customers’ name and address. This information will not be saved in the customer registry but used for this invoice only.
Continue registering your sold items as you would with a "normal invoice".
- When you have registered and saved or posted your cash invoice, you will see it in the list under Invoicing - Customer Invoices when you select Cash Invoice in the dropdown menu. They are marked with Type CAI.