The i.SAF report is a register of electronic invoices, which must comply with the submission requirements approved by the State Tax Inspectorate. All VAT invoice data must be entered into the I.SAF subsystem by tax payers who must register the list of both incoming and outgoing VAT invoices and provide them as from 1 October 2016 via the i.MAS platform.
To enable this, Briox provides the ability to create a standardized file with the mandatory data and VAT code classifications for the requested period. The file that is generated can easily be uploaded into the State Tax Inspectorate system.
Link a VAT code to a G/L account
The correct submission of incoming and outgoing invoices depends on which VAT code has been linked to the General Ledger (G/L) account.
In order to obtain the correct data in the i.SAF report, check whether all the required G/L accounts have the correct VAT code linked. If you are working with a standard Briox chart of accounts, the most commonly used G/L accounts are already linked to VAT codes, so posted invoices are immediately included in the i.SAF report.
If you are creating new G/L accounts, be sure to assign a VAT code to those accounts that must be included in the i.SAF report.
Go to Registry - Chart of Accounts, click on Add New Account. Enter the desired account number, description and account class. Read Add a new account to your Chart of accounts.
Use the VAT Code drop-down to select the necessary VAT code and assign it to the G/L account you are creating. Remember to Save when you are done.
In the table below you can find a detailed overview of the VAT Codes which are currently used in the Briox system.
VAT code mapping
In the account list, you can easily check that all the accounts in your Chart of Accounts are linked to a VAT code.
Go to Registry - Chart of accounts. In the quick settings you will find VAT code as options.
Retrieve the i.SAF report
To retrieve the i.SAF report go to Reports & select i.SAF in the main menu.
The window that opens will allow you to set the parameters for which the report should be retrieved:
- Reporting period (year, quarter, month, other period)
- Invoice type (Customer invoices or Supplier invoices)
- File format (PDF, excel, i.SAF file)
When you click on the Create i.SAF file button, the program will generate a report in a special file format and it will be downloaded directly to your computer. You can now go to the i.MAS platform and import the file that has been generated with your i.SAF report information.
When you generate an i.SAF report file, all the invoices that have been included can be found under the Submission History located under Reports - i.SAF. This makes it easier to keep track of which invoices have already been submitted or not to the i.MAS platform.
If you need to resubmit an i.SAF file, you must return invoices from the Submission History for a period, and then recreate the file.
Go to Reports - i.SAF - Submission History.
Choose the period and the invoice type to refine your search results. Check the boxes for the invoices you want to remove from your Submission History and click Revert Submission.
Now the selected invoices have been returned to the Reports - i.SAF view and you can create an i.SAF file again for that period.