Drafts: Possibility to include drafts in reports & mass manage them

As a first step towards our financial statements report generator we are adding new functionality to our main reports to facilitate your work at year's end.

You can now choose to include journal drafts in the Balance Sheet report and the Profit and Loss report to be able to simulate how the journals would affect your accounting before you actually post them. When drafts are included,  the drill down will take you to a version of the general ledger that includes the drafts. Reports that include drafts clearly state that and are marked as preliminary.

When you are happy with the result you can then mass manage selecting a posting date for your drafts and then posting them. Read more here.

Where: 

• Include drafts: Reports - Balance sheet report & Profit & Loss
• Mass manage: Journal list - Drafts 

The Balance Sheet and Profit & Loss reports have moved to a new report generator

In the new report you get the possibility to see the report and the selection window in one view so you do not need to hopp back and forth to obtain a new selection of the report.

• We have also taken the opportunity to fix the way we have presented certain 0- amounts. Now all are presented uniformly as: 0,00 with two decimals.
  
  
• Also, when you print a report per Cost Center and choose specified & Excel, you will get one P&L report per Cost Centre in its own tab of the Excel sheet.

Currency updates 

The document date sets the currency rate

When you have activated the functionality for automatic currency updates and create a customer invoice or a purchase invoice that uses a foreign currency, it is the invoice date that will set the currency rate used in the invoice 

The functionality works in the same manner for: Quotes, Orders and Purchase Orders as well

Automatic calculation of the currency difference

If you want to set the full payment difference of an invoice as a currency difference, you can now indicate this by pressing on the new Calculate button available in the payment modal in Banking.

Read more about Currency in Briox and these new functionalities here.

Account statement printout

The account statement under Banking can now also be exported to, Excel, CSV & TSV. Use the printer icon in the top right hand corner to print in these formats (Released in 20.3, April).

Where: Banking - Account statement  

Quick Settings to the payment view  

You can now choose the columns you want to see when managing payments from your customers in the payments view, as the Quick Settings have been completed with column viewing choices.

Where: Invoicing - Payments

Show cancelled rows is user specific

The check-box “Show cancelled rows“ is now user-specific and remembers the selection you last made when you printed the report. The following reports have the functionality in the report selection window:

• Account Analysis
• General ledger
• Journal List

Where: Reports – Reports – Accounting Reports

Possibility to rotate images

Now you can rotate the images in the linked document section before they are attached to Journals or invoices. To be able to rotate an image you need to open it in a new window (box icon  in the top right hand corner). Once in its own window the rotate icon will appear in the top right hand corner.

Debt collection workflow

The Reminder process in Briox has been improved to offer you the possibility to incorporate debt collection into your workflow. If you have a debt collection company you want to work with via the API or manually, both are possible. Read more.

 Where: Invoicing – Reminders

Apix Scan Service Pricing (FI only)

Scanned supplier invoices: € 1,33

With Apix' scanning service, you can ask suppliers who use paper invoices to send these to a specific Apix address. The received paper invoices will be then scanned by Apix and delivered to your Briox account electronically via e-invoice. Contact Apix for the service.

SAF-T account mapping in the chart of accounts (LT only)

We have added a SAF-T account mapping possibility to the Briox chart of accounts. This way you can modify your chart of accounts and remain secure that we can produce the SAF-T file for you if the authorities request.  See below.

If you use the Briox standard COA, all your accounts are pre-mapped to SAF-T accounts. The only thing you need to do is to is map every new account you create to a SAF-T account.

Where: Registry – Chart of Accounts  – Chart of Accounts