If you want to use authorisations to manage and control which purchase orders can be converted into supplier invoices as well as update your stock items, then you must turn on the Activate supplier invoice/item stock authorisation.
Go to Settings - Accounting/Purchase Order - Authorisation Levels and slide the switch button so it is green as shown below. Remember to Save.
When enabled, the user(s) who has the authorisation right must first Authorise all purchase orders before they can be converted into supplier invoices and the items delivered into stock.
When the function is activated, an additional filter status Awaiting Authorisation will show up in the drop meny. With this function, you can select all purchase orders that are awaiting authorisation.
The authorisation levels are managed via User access rights. The Application administrator can change user rights under Settings - Licences & Users - Purchases Order Access Rights. See below.