With Briox E-invoicing you can:
- send e-invoices to your customers' finance systems via EDI.
- send customer invoices to the print service
If your customer cannot receive your e-invoice, your customer invoice is then automatically sent to the print service, which will print and send your invoices for you.
To be able to send electronic invoices and use the print service you must have enabled the Briox e-invoicing service.
Before you activate the e-invoicing service it is very important that you have given all the obligatory information under Settings - Company settings - Company information. Obligatory fields are: company name (name), adress, postcode/city, country, phone number, your first name and surname, company number, VAT number, bank account number (IBAN and BIC), and email.
Activate the functionality in following way
- To be able to activate the service you must be an Application Administrator for invoicing. You can check the setting under Settings - Licences & Users, click on the user to see their settings. Under Administration, check that the Application Admin Invoicing box is ticked.
- Activate the functionality under Settings - Invoicing - E-invoice, by sliding the switch buttons to the right so that it is green.
- Under Invoicing - Customer invoices - Create customer invoice, create the invoice you want to send as an electronic invoice. Then select E-invoice as Action in the action bar at the bottom of the screen. Click on Send.
- Click OK in the confirmation window that appears informing that the e-invoice has been sent.
- An Electronic Address is required to be able to send or receive electronic documents. The purpose of this field is to identify you as the sender when you send electronic invoices. Your electronic address is the electronic version of your invoicing address. You can see the electronic address under Settings - Accounting - E-invoice.
If you do not own a GLN or any other specific address, you can use your IBAN (International Bank Account Number) as your electronic address.
The data for electronic invoicing in the form of an Account ID and a Token are also auto-generated. You will need this data to be able to receive electronic invoices because they identify you as the recipient.
The Global Location Number (GLN) is one of the most common form of electronic addresses and is a part of the GS1 systems of standards. It is a simple tool used to identify a location and can identify locations uniquely where required. The GS1 Identification Key is used to identify physical locations or legal entities. The key comprises a GS1 Company Prefix, Location Reference, and Check Digit. You can get a GLN code from GS1 (http://www.gs1.org)
- The option Print Service will automatically be selected under Registry - Customers - (select customer) - Document delivery options on all the customers in the customer registry. If a customer is to receive their invoices in some other fashion (not as electronic invoices or via the print service), you can select a suitable alternative under Delivery Method in the drop-down menu. See below.
- Enter the Electronic Address for your customer.
When e-invoicing is activated you can start sending your customer invoices as e-invoices.
If you want to send e-invoices to private customers, please read the article Sending e-invoices to private customers (B2C).