FAQs Payroll

1- Why should I choose Briox payroll?

Briox payroll is designed to deliver a reliable, user-friendly and highly efficient process to manage payroll payments for small businesses. This is made possible through a seamless integration between Briox accounting software and Finland’s leading payroll solution Palkkaus.fi. 

A high level of automation reduces the risk or errors and generates substantial time saving in every step of the payroll process. As a result you will benefit from a highly scalable, and ultimately more profitable, way of working. 

2- How long does it take to process a payroll payment in Briox?

A recurring payroll payment typically takes no more than 2-3 minutes to process. This is possible thanks to the high level of automation. A previous salary can be used as a template and once you have confirmed the information, the employee payslip, the journal, the income register report and payments are automatically generated. 

3- How much does Briox payroll cost?

€6/payslip + VAT. This fixed fee includes software and integrations, as well as all payments and reporting to the tax authority. There are no start-up costs or other hidden fees.

To enable maximum time saving, and an increased level of security, it is possible to give system access to the employee (€2/user/month + VAT). This allows the employee to report time and access their payslip via the Briox app. The payslip can also be sent directly to the employee's bank (€0.99 + VAT / payslip).

4- How does the integration with Briox bookkeeping work?

When payroll has been run, all payments appear in the Payroll Payments view in Briox. From there they can be sent to the client’s bank using the Briox Web Service Channel (Online Banking) or other payment method. An accounting journal can then automatically be created in Briox Accounting.

5- How can employees report time and receive their payslip?

Time reporting is available in Briox desktop. Employees can also report time and absence via the Briox app. If you use a specific pre-system for time reporting, Palkkaus.fi has an open API that enables a secure and easy flow of data. 

Payslips are securely delivered to the employee via Palkkaus.fi. It is also possible for the employee to access the payslip through the Briox app. Alternatively, the payslip can be sent directly to the employee’s bank.

6-How does automation enable time saving and fewer errors? 

Palkkaus.fi payroll software is designed to deliver a highly efficient work process that helps you save time and reduce the risk of errors. The seamless integration allows data to flow automatically between Briox and Palkkaus.fi. You don't have to jump between different applications, and employee payslips, journals, incomes register reports, payments, etc. are generated automatically.

Information on the employee tax card is also checked automatically in real time, for each payroll payment. When the employee updates the tax card in OmaVero, all changes are reflected directly in the system. This removes the need to send tax card details and you don't have to make corrections afterwards. For maximum time saving, it is also possible to let the employee report time and access their payslip directly via the Briox app.

7- How do I migrate customers from my current payroll solution to Briox?

Migrating customers from other systems to the integrated Palkkaus.fi/Briox solution is easy. You decide if you want to do it step by step, or take everything in one go. This typically depends on how many systems you are currently using, and to what extent you want to include your customers in the process.

There is no start-up cost and support staff from both Briox and Palkkaus.fi are delighted to provide any assistance you may need.

8- Is Briox payroll available in multiple languages?

Yes, in Finnish, Swedish and English.

9- Is Briox payroll continuously updated to meet new requirements?

Palkkaus.fi is built on open application interfaces (API) using the latest technologies. This enables the software to interact with other relevant systems and authorities in real-time. As a result, Briox payroll is continuously updated to meet new requirements.

Palkkaus.fi has a dedicated team of developers who are constantly updating the product and adding new functionalities. These ongoing improvements are included in the price.

10- How are recurring salaries and payment processes handled in Briox payroll?

Recurring salaries, both salary generation and the review process, can easily be automated in Briox payroll. Based on ready-made lists provided by the client company, salaries are automatically generated at pre-set dates and can then be commented, updated and approved by the client when they log in to Briox. This removes the need to send messages or to make calls to the employee to deliver the data.

As the accountant you are all the time in control of the process and when the salary calculation is approved you can initiate the payments. The process is fast, reliable and efficient for all parties.

11- What is required to manage payroll in Briox? 

In a first step we will be releasing the functionality to our accountant partners who offer payroll as a service to their clients or can, if they wish, even offer payroll as a self service model where the company can work with their own salaries.
All one needs to do is turn on the integration for the companies whose payroll is to be managed in Briox.
In a second step we will be releasing payroll directly to companies who want to manage their own payroll, no matter whether they have Start or Grow.

12- Which types of salaries can be managed in Briox? 

There is no restriction on the type of salaries.

The system is designed for micro and small companies who do not use e.g. separate ERPs as part of their HR/salary process. For connections / integrations to ERPs or similar third party systems, we have open APIs and we are constantly developing e.g. export/import options to other systems.

13- Does Briox payroll support the most common collective agreements?

There is no comprehensive support for all the collective agreements (there are more than 150 of them in Finland). We are supporting the most used agreements, like the agreement for the construction industry. 

However, any type of salary item / calculation row type is supported as well as all the incomes register data items for salary calculations. This allows you to use the system for a wide selection of agreements. We will help you to configure the parameters you need to manage your customers.

14 - Can I use the Briox WS channel to pay salaries

Absolutely!
All existing Briox Webb Service channels include payroll payments (SALA) except the NORDEA webb service channel. Please contact NORDEA to add payroll payments to your agreement. If you are starting up a new agreement, please make sure to add salaries to the service.
Read about the payroll payment list, and make sure you have set up a payment method in Briox.

15 - If I need help starting up with payroll who do I contact?

As an accounting partner you are entitled to a 30 minut start up demo with Palkkaus.
Please book you demo by contacting aspa@palkkaus.fi

16 - Can I test Payroll during my Briox trial period?

Yes, you can always turn on the Palkkaus integration to simulate running payroll even when you are in a trial account.
Note: Palkkaus requires real company numbers for the activation.
It is only when the payment is sent to the bank that you will be invoiced for the payslips.

Not a customer yet? Click here to sign up for a free Briox trial.

17 - Can I run payroll for ourselves as an agency?

Yes, If you want to run payroll for yourself as an agency, you need to setup your own accounts as a client in your client manager. It will then appear alongside your other clients in your payroll manager. If you need help we can help you move your administration.
Please mail our customer support. 

18- Is it possible to enter the so-called balances on the employees?
i.e. from the salary already paid so that the employee can see the gross income for the whole year even though the first salary is calculated in another program?

Yes, you can. There are "historical payslips" in the employee information. There you can enter the balances and/or payslips from the beginning of the year as a basis. This helps when you start using the Briox payroll solution in the middle of the year.