To accommodate different workflows and allow you increased flexibility when working with your incoming documents and reconciling your bank accounts, we have separated the auto-matching options so that you can choose to auto-match all types of documents or only invoices for example. See below.
If you want Briox to automatically match invoices and expenses for you, you can use the Automatically suggest matches settings located under Banking - Import Bank Statement.
Read more about automatically matching invoices here.
Journal drafts that have been automatically created in Briox, based on interpreted incoming documents, can be reconciled against the bank statement automatically.
If you want to include specific journal series in the list, you can do so by ticking the Banking checkbox under Settings - Accounting - Journal types
Drafts are always included in the drop down together with invoices and banking templates, while only the specific journal series that have been marked for banking will appear in the process transaction view. See below.
Drafts and journals have their own automatic matching settings under Banking - Import bank statement. See below. Journals and drafts are processed in the same manner and always get precedence in matching over banking templates if matches are found.
For Journals we match the following fields:
- Journal Description vs. Account description = (Payee or receiver)
- Journal's posting date vs. Transaction date
- Total of journal vs. Amount of transaction
- Transaction text (reference) vs transaction info
- Bank account vs bank account (in case of money out)
The automatic matching hierarchy is:
- Drafts & Journals
Read more about matching based on journal templates.
When a journal is created from draft in banking Briox will use the data from the bank transaction to create the journal, behaving in the same manner as when creating a journal from a template.
See below what information will be displayed as journal description and what will be displayed as transaction information on the journal rows.
This way when creating your drafts under incoming documents, you only need to enter enough data to serve as a place holder.