When Katso-authentication will be phased out, it is important to set up and install Vero certificate prior to that in Briox so that your VAT-reporting works as usual without any interruptions.
- Move to Reports - VAT report. Under the header Vat submission, activate switch Enable online VAT submission. Here you get two selections: Katso Account and Vero Online Integration. If you have previously used Katso Account, it is enabled by default. You have to switch the selection to Vero Online Integration instead.
Select Vero Online Integration:
- Click on the link Settings for Vero Online integration. A new settings page will open:
- The page has the following basic instructions:
- Move to Incomes register and log in (using Suomi.fi authentication)
Click button Incomes Register sign in
Select the authentication method you use to log in to Suomi.fi-service:
In our example we are using Nordea:
After successful authentication via Suomi.fi, you arrive on the Incomes registry main page:
Click on Act on behalf of a company or an organisation.
(Note! If you are setting up a certificate for an accounting partner account, and you have the possibility to choose from a list of different companies, select the one that belongs to your accounting firm. In this case, certificate will be fetched only for the accounting firm).
You land on a new page:
On this page, you have to select the Settings from the left side menu.
Note! If you are missing the Settings menu, you do not have the necessary rights in the Incomes register to apply for a certificate. Most commonly the person is required to have the signing rights for the organization.
Click on the link Technical interface and certificates. A new page will open up:
Select both Purpose of use of the interface and Channels.
Select Purpose: Earnings payment data, organisation reports the wages it has paid
NOTE! Incomes register uses wordings Earnings and wages, but despite this, the same certificate is used also for VAT reporting.
Select Channel: Earnings payment data - Web Service
After this step you will get a following notification if the application succeeded:
After this step, click on button Hae varmennetta
Certificate type selected is the one applied in the previous steps (Web services). By default there are no other selections in the menu but one.
Fill rest of the compulsory information. It is recommended that the technical contact is the same as the person having the signature rights at the organization, but it can also be some other person that has the access and can activate the certificate in Briox. Information required to activate the certificate will be sent in a confidential message from Vero to the person selected in this step.
Finish this step by clicking Submit.
After successful application you get the following notification:
As a last step in Incomes register, sign out.
- The technical contact person used in the application receives the following confidential message to their email, and a PIN code to the mobile phone number given in the application:
Enter the received PIN-code to Vero service to open the confidential message.
From the message, copy TransferID (Siirtotunnus) and TransferPassword (Kertakäyttösalasana). You need these when entering the information in Briox to activate the integration.
- Move to settings page in Briox mentioned in step 2.
Enter the TransferID and TransferPassword you received from Vero to the empty fields in Briox accordingly.
Note! Also confirm the the entered Company Name and Company Number are also matching of those in Incomes register.
Click then Activate integration.
Briox will then fetch the certificate used in VAT reporting automatically and it will apperar in the lower part of the settings page when it's ready to use.
Congratulations! Certificate is now ready to use in Briox, and you can continue reporting the VAT as usual. The certificate works as the authentication key, so you do not need to use one time password lists anymore like with Katso before when you wish to send a new VAT report.
When it's time to renew the certificate, or there has been changes in the organization that require a new certificate, you can remove/void the certificate from Briox using the trash can symbol in the end of the certificate row and start the renew process by starting from Step 1 again.
Note! Permanent certificate removal and voiding it can be done only in Incomes register / Vero service.
IMPORTANT NOTES TO BRIOX ACCOUNTING PARTNERS:
The certificate issued directly to an Accounting partner and installed in a Briox Client Manager account, is valid to submit VAT reports from client accounts, as long as the authorization rights have been granted correctly in Incomes register / Vero service. More information on setting up the rights can be found from:
In practice, this means that Briox system checks which client accounts are connected to you client manager account and uses automatically the certificate that was issued for the accounting partner account when sending VAT reports. Therefor, none of the client accounts should have a need for separate certificates, unless it is otherwise required and/or agreed on to cooperate with the customer.
Our support will happily answer any additional questions: