What are direct payments?

Before you start

Create a Direct payment

Mark a payment as paid

Cancel a payment

What are Direct Payments?

Direct Payments let you create and send a payment straight from Briox without first creating a supplier invoice. The payment goes out through your normal payment method, and Briox automatically creates the matching accounting entry for you.
This is useful for payments that don't have a supplier invoice behind them, for example:

• Tax and VAT payments
• Internal transfers between your own accounts
• Refunding a customer's overpayment
• Subscriptions and recurring fees
• One-off purchases

Before you Start 

Control the following before you start:

• User Rights: Access to Direct Payments is controlled by the Direct Payments user right (under Accounting). If you can't see the menu item, ask your administrator to grant you this right.

  
   

• A payment method must be configured under Settings - Accounting - Banking and Payments
   
• A financial year must exist
   

• The predefined journal type used for direct payments is the same as used for Bank.
  If you want to check of change your journal series go to: Settings - Accounting - Journal types. 

  
   

Create a Direct Payments 

1. Go to Banking → Direct Payments.
2. Click Create Payment.
3. Select a payment method.
4. Choose whether the recipient is a Supplier or Customer 
5. Select an existing contact or enter a one time recipient details.
6. Enter:
   • The recipients bank details
   • Amount
   • Payment date
   • Message/OCR reference
   • Counter account -  optional at this stage.
   • Internal note.
7. Click Create & Send.

Briox creates a journal draft and sends the payment using the selected payment method. If you leave the counter account blank, you can enter it later, when the journal is processed under Banking.

Payment Statuses

In Process: The payment has been created and is waiting to be confirmed as paid. If you have a WS channel you may get direct feedback from your bank.

Paid: The payment has been completed and Journal or draft are posted and reconciled.

Cancelled: The payment has been cancelled.
 

Mark a Payment as Paid

A payment can be marked as paid in two ways:

Automatically: If the payment is matched to a draft of journal during bank reconciliation, Briox automatically marks it as paid and replaces the draft with a journal.

Manually: Select the payment and choose Mark as Paid. The draft will then become a journal. Use this method only if you do not reconcile the bank in Briox.
 

Cancel a Payment

You can cancel a payment from the Direct Payments list.

• Unpaid payments: the journal draft is removed and the payment is marked as cancelled.
• Payments in Process: the journal draft is removed and the payment is marked as cancelled.
• Paid payments: Cannot be cancelled from the direct payments view. If the journal is the last one in the series it can be deleted and the payment will be marked as cancelled.
  
  Note: you must always contact you bank to cancel the payment.