Automatic matching settings in Banking

If you want Briox to automatically match invoices and expenses for you, you can use the Automatically suggest matches settings. You find these under Banking - Import Bank Statement.

To accommodate different workflows and allow you increased flexibility when working with your incoming documents and reconciling your bank accounts, we have separated the auto-matching options so that you can choose to auto-match all types of documents or only invoices for example. See below.

Automatic matching is based on the following criteria:

• • For customer and supplier invoices,  matching is based on reference number, IBAN, invoice amount and transaction date.
    You can also choose to match invoices in the absence of a reference number and can set up rules for this.
    Read a more detailed description of invoice matching here.
    
    
  • For Journals we match the following fields: 
    • Journal Description vs. Account description = (Payee or receiver)
    • Journal's posting date vs. Transaction date
    • Total of journal vs. Amount of transaction
    • Transaction text (reference) vs transaction info
    • Bank account vs bank account (in case of money out)
      
      

Matching based on journal templates looks at the list of matches you have created

The automatic matching hierarchy is:

• Invoices
• Drafts & Journals
• Templates

If you choose to not work with automatic matching at import, you have the possibility to request that Briox match transactions in the Process Transaction view.

• Click on Suggest Matches 
• Briox will then search for all possible matches according to the criteria you have entered for the various document types.
• If you are not happy with the matches you can Clear all matches by clicking on the button at the bottom left hand side.
  See below.